Privacy Policy

This data protection statement describes how we at Prägebüro GmbH, a company based in Zurich, process your personal data when you use a service from us.

If you provide us with data about other people, we assume that you are authorized to ensure that the data is correct and to process it as described. By transmitting the data via third parties, you confirm this. Please also ensure that these parties are informed about the privacy policy.

Protecting your privacy is important to us. Of course, we will only process your data as permitted by Swiss data protection law.

Prägebüro GmbH, as the operator of the Papiersaal and Folium, is responsible for the data processing described in this data protection statement, unless otherwise communicated in individual cases.

If you have any questions about how we handle personal data or other data protection concerns, we can be reached at the following address:

Papiersaal & Folium

Prägebüro GmbH

Kalanderplatz 1

8045 Zürich

info@praegebuero.ch

2.1 Papiersaal and Folium

A. Lounge reservation, guest list: If you reserve a lounge with us or are on our guest list for an event, we process the data you provide to carry out these services mentioned above.
As a registered guest, you will receive our public newsletter after registering, which you can unsubscribe from at any time.

B. Rentals and other services on account: If you rent our premises and receive other services on account (e.g. catering, technical set-up rental, personnel services), we process the data received from you or about you (name, contact details, possibly bank account details) in order to provide you with these services and invoice accordingly. As a customer, you will also receive Key Account gifts as well as our corporate newsletter, which you can unsubscribe from at any time.
 

2.2 Applicants and Employees

A. Applicants: If you apply to work with us, we will process the data we receive from you and any references we may have obtained from people you have named in order to check your suitability for the position. If you are hired, this information will go into your personnel file. If the application is rejected, we will keep the dossier for another six months in order to check it in case of further vacancies.

B. Employees: If you are employed by us, we process your data (all information received from you (including information about your next of kin, e.g. for family benefits or emergency lists) as well as any health data (e.g. doctor's certificates) and other data (e.g. your deployment information or data about your performance) in order to process the employment agreement.
 

2.3. Website Visitors

When you visit our websites, we process the associated access data with Zoho Analytics (website visited, time of access, source/reference from which you accessed the site, browser used, operating system used, IP address used) in order to monitor the use of the websites to enable (connection establishment), to ensure system security and stability, to optimize the internet offering and for internal statistical purposes. In certain cases, as part of the tools used for such analyses, access data is also passed on to third parties, which can use it not only as our service providers, but also for their own purposes.

Unless we have stated otherwise in Section 2 above, we will not pass on personal data to third parties without the consent of the concerned persons, unless this is necessary in connection with the processing of inquiries made or orders placed with us or for the purposes described in this data protection statement. For example, we may call in external consultants, domestic and foreign experts, experts and other external assistance for these purposes, as long as we consider this to be useful or necessary. In particular, information can also be passed on to authorities as part of contract processing.

We may also pass on personal data to contract data processors, in particular to contracted service providers for payroll administration, trustees, real estate management companies or IT service providers and other providers who provide IT applications (e.g. software) or support and other services for the purposes listed in this data protection statement to deliver on our behalf.

In conjunction with the processing of your request, your order or for the purposes described in this data protection statement, we also disclose data to entities that are not located in Switzerland. Such a transfer abroad occurs in particular with foreign service providers or when communicating with authorities or other bodies abroad. We ensure that the servers of non-European service providers and recipients - where this is possible - are located in Europe, but we cannot rule out that these service providers and recipients also come from outside Europe, in particular from countries that, from Switzerland's perspective, do not have any have appropriate legal data protection access to this data. Depending on the context, your data can be processed both in the United States of America (USA) and Australia. In these cases, as required by law, we ensure an appropriate level of protection by using appropriate international or private law contracts (namely based on the so-called standard contractual clauses) or rely on legal exceptions such as your consent, conclusion or execution of the contract, the determination, exercise or enforcement of legal claims. You can obtain further information or the measures implemented from the contact point mentioned under point 1.

Persons about whom we process data have the right to request information about the data processed about them and its correction or deletion.

To the extent that our processing is based on consent, those affected have the right to revoke this consent at any time with future effect.

To exercise such rights, the data subjects can contact the address given in section 1 above. We will process these requests in accordance with the Swiss Data Protection Act and can also reject them or only fulfill them to a limited extent in accordance with the legal regulations.

This website uses the Cmsbox content management system. The company Cmsbox GmbH, Terrassenweg 18, 3012 Bern, Switzerland, is responsible for the technical operation and hosting of this system. Cmsbox GmbH collects personal data so that it can provide, check and improve its services. This includes the following:
 

6.1 Server records

Each time this website is accessed, the server infrastructure records a range of general access data, which is stored in log files. The name of the website accessed, the URL, date and time of access, amount of data transferred, notification of successful access, browser type and version, the user's operating system, referrer URL (the previously visited page) and the user's IP address are recorded. This data is required to check and ensure the functionality and security of the Cmsbox system.
 

6.2 Matamo

Cmsbox uses the Matamo (formerly PiWiK) tracking system to analyze visitor numbers. This data collection supports Cmsbox GmbH in operating and improving the technical infrastructure, but can also be deactivated on explicit request. Data collection is pseudonymized, which means that it is no longer possible to identify a visitor. The underlying records are also deleted after 180 days.
 

6.3 reCaptcha

The forms on our website are protected by Google reCaptcha v3 against unauthorized sending by robots. It is technically unavoidable that a large amount of personal data is transferred to Google in the USA for this purpose. Google is committed to ensuring adequate data protection.

6.4 Cookies

Our website uses so-called cookies. Cookies are harmless text files that your browser automatically saves on your end device when you visit our website. They make it possible to identify a visitor within a predefined period of time. These cookies are used to enable you to use technical functions such as contact forms. They are also the technical tool for data collection by third-party providers and Google Analytics. Most Internet browsers accept cookies automatically. However, you can configure your browser at any time so that no cookies are stored. In principle, this website can also be used without accepting cookies. However, if cookies are deactivated, the functionality of this website may be restricted.

6.5 Web Fonts
We integrate a web font from adobe.com on this website. The Prägebüro is a licensee and has an active Adobe account. Further information on data protection from Adobe can be found on their website: www.adobe.com/adobe-fonts

6.6 Google Maps

We use Google Maps on our website. This allows us to better visualize locations and thus improve our service.

In order for Google Maps to provide its full service, the company must collect and store data from you. This includes the search terms you enter, your IP address and the latitude and longitude coordinates. If you use the route planner function, the starting address you enter will also be saved. By using Google Maps, data is transferred to Google and stored on Google servers, usually in the USA. However, this data storage takes place on the Google Maps websites. We can only inform you about this, but cannot influence it. As we have integrated Google Maps into our website, Google places at least one cookie in your browser. This cookie stores data about your user behavior. Google uses this data primarily to optimize its own services and to provide you with individual, personalized advertising. Further information about Google Maps can be found in Google's privacy policy: policies.google.com/privacy.

It may be necessary to make adjustments to this privacy policy from time to time, for example if the law or the way we process personal data changes. In this case, we will inform you of the change in an appropriate form (e.g. by posting it on our website or sending you an email) and the new version will become binding upon publication on our website.

Version August 2023